Privacy Policy – Unique Billing Solutions

Last Updated: June, 2026

Introduction

Welcome to POS Billing System (“Website”), owned and operated by Unique Billing Solutions (“Company”, “We”, “Us”, or “Our”).

At Unique Billing Solutions, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, process, disclose, and safeguard your information when you visit our website, purchase products, request quotations, contact us, subscribe to communications, or otherwise interact with our services.

This Privacy Policy is designed in accordance with applicable Indian laws, including the Information Technology Act, 2000 and other applicable data protection regulations.

By accessing or using our Website, you agree to the practices described in this Privacy Policy.

Business Information

Company Details

Business Name: Unique Billing Solutions

UDYAM Registration Number: UDYAM-UP-01-0155922

GSTIN: 09DPPPS6407Q1ZQ

Registered Office Address

Plot No-3, Bhagat Vihar Colony
Fatehabad Road
Near Jaypee Palace Hotel
Agra, Uttar Pradesh – 282004
India

Contact Information

Website: https://posbillingsystem.com

Email: support@posbillingsystem.com

Information We Collect

We may collect information directly from users, automatically through website technologies, and from third-party service providers.

Personal Information

When you interact with our Website, we may collect:

  • Full Name

  • Company Name

  • Business Name

  • Email Address

  • Mobile Number

  • Telephone Number

  • Billing Address

  • Shipping Address

  • GST Number

  • State and City

  • Postal Code

  • Business Information

  • Purchase History

  • Communication Records

Account Information

Where account registration is available, we may collect:

  • Username

  • Password (encrypted)

  • Login History

  • Account Preferences

Transaction Information

When placing an order, we may collect:

  • Product Details

  • Order Information

  • Invoice Information

  • Payment Status

  • Transaction Reference Numbers

  • Delivery Information

Technical Information

We may automatically collect:

  • IP Address

  • Browser Type

  • Device Information

  • Operating System

  • Screen Resolution

  • Website Usage Information

  • Session Data

  • Referral URLs

  • Geographic Location (Approximate)

Communication Information

We may collect information shared through:

  • Contact Forms

  • WhatsApp Enquiries

  • Email Communications

  • Support Requests

  • Product Reviews

  • Feedback Forms

  • Live Chat Services

How We Use Your Information

We use collected information for legitimate business purposes including:

Order Processing

To:

  • Process orders

  • Generate invoices

  • Arrange deliveries

  • Verify transactions

  • Provide customer support

Customer Communication

To:

  • Respond to enquiries

  • Provide quotations

  • Send order updates

  • Deliver support services

  • Notify about account activity

Business Operations

To:

  • Improve website functionality

  • Maintain security

  • Analyze customer behavior

  • Optimize services

  • Prevent fraud

Marketing and Promotions

With your consent or where legally permitted, we may:

  • Send promotional emails

  • Share product updates

  • Provide special offers

  • Notify about new launches

  • Conduct customer surveys

You may opt out of marketing communications at any time.

Legal Basis for Processing Information

We collect and process information for the following purposes:

Contractual Necessity

To fulfill orders, provide services, and complete transactions.

Legal Compliance

To comply with taxation, accounting, regulatory, and legal obligations.

Legitimate Business Interests

To improve our products, services, customer experience, and website performance.

Consent

Where consent is required under applicable law.

Cookies and Tracking Technologies

Our Website may use cookies and similar technologies to enhance user experience.

What Are Cookies

Cookies are small text files stored on your device when you visit a website.

Types of Cookies We Use

Essential Cookies

Required for website functionality.

Analytics Cookies

Help us understand website usage and performance.

Preference Cookies

Store user preferences and settings.

Marketing Cookies

Used to provide relevant advertisements and promotions.

Managing Cookies

Most web browsers allow users to:

  • Accept cookies

  • Reject cookies

  • Delete cookies

  • Manage cookie preferences

Disabling cookies may affect certain website features.

Payment Information

For online transactions, payment processing may be handled through third-party payment gateways.

Payment Security

We do not store complete:

  • Credit Card Numbers

  • Debit Card Numbers

  • CVV Information

  • Internet Banking Credentials

Such information is processed directly by authorized payment service providers.

Third-Party Payment Providers

Payment providers maintain their own privacy and security policies.

We encourage users to review those policies before completing transactions.

Sharing of Information

We do not sell, rent, or trade personal information to third parties for their independent marketing purposes.

However, information may be shared under the following circumstances:

Service Providers

With trusted service providers including:

  • Shipping Companies

  • Courier Partners

  • Installation Partners

  • Payment Processors

  • Technology Providers

  • Hosting Providers

for business operations.

Legal Compliance

Where required by:

  • Government Authorities

  • Courts

  • Regulatory Bodies

  • Law Enforcement Agencies

or as required by law.

Business Protection

To:

  • Prevent fraud

  • Investigate security incidents

  • Enforce legal rights

  • Protect customers and business interests

Business Transfers

In the event of:

  • Business restructuring

  • Merger

  • Acquisition

  • Asset transfer

relevant information may be transferred as part of the transaction.

Data Security

We implement reasonable technical, administrative, and organizational measures to protect information.

Security Measures

These may include:

  • SSL Encryption

  • Firewall Protection

  • Access Controls

  • Secure Hosting Infrastructure

  • Password Protection

  • Monitoring Systems

While we strive to protect information, no internet-based system can guarantee absolute security.

Users transmit information at their own risk.

Data Retention

We retain information only for as long as reasonably necessary to:

  • Fulfill business purposes

  • Complete transactions

  • Maintain records

  • Comply with legal obligations

  • Resolve disputes

  • Enforce agreements

Retention periods may vary depending on applicable legal and operational requirements.

User Rights

Subject to applicable laws, users may request:

Access to Information

Information regarding personal data maintained by us.

Correction of Information

Updates to inaccurate or incomplete information.

Withdrawal of Consent

Withdrawal of consent where processing is based upon consent.

Marketing Opt-Out

Unsubscribe from promotional communications.

Account Deletion Requests

Request deletion of certain information where legally permissible.

Certain records may be retained where required by law or legitimate business obligations.

Third-Party Websites

Our Website may contain links to third-party websites, products, services, or resources.

We do not control and are not responsible for:

  • Privacy practices

  • Security measures

  • Content accuracy

  • Policies of third-party websites

Users should review third-party privacy policies independently.

Children’s Privacy

Our Website and services are intended for business users and adults.

We do not knowingly collect personal information from individuals under the age of 18.

If we become aware that such information has been collected inadvertently, reasonable efforts will be made to remove it.

International Users

Our Website is operated from India.

By using our Website from outside India, you acknowledge that your information may be processed and stored in India where data protection laws may differ from those in your jurisdiction.

Data Breach Response

In the event of a security incident affecting personal information, we may:

  • Investigate the incident

  • Take corrective actions

  • Notify affected parties where required

  • Cooperate with regulatory authorities

in accordance with applicable laws.

Limitation of Liability

To the maximum extent permitted by law, Unique Billing Solutions shall not be liable for unauthorized access, disclosure, alteration, or destruction of information caused by circumstances beyond our reasonable control.

Changes to This Privacy Policy

We reserve the right to update, revise, amend, or modify this Privacy Policy at any time.

Changes shall become effective immediately upon publication on the Website unless otherwise stated.

Users are encouraged to review this Privacy Policy periodically.

Continued use of the Website after changes are published constitutes acceptance of the revised Privacy Policy.

Contact Us

If you have any questions, requests, concerns, or complaints regarding this Privacy Policy or our privacy practices, please contact:

Unique Billing Solutions

Plot No-3, Bhagat Vihar Colony
Fatehabad Road
Near Jaypee Palace Hotel
Agra, Uttar Pradesh – 282004
India

Email: support@posbillingsystem.com

Website: https://posbillingsystem.com

By using POS Billing System, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and disclosure of information as described herein.